Programme Assistant

MAIN DUTIES:

• Work with Liverpool Biennial team to understand, administrate and communicate the Exhibition, Learning and Public Programme including information on our artist projects, our different audiences and our organisational aims.
• Support the planning and installation of exhibitions across multiple different venues through administrative support and by being a ‘runner’, which involves helping with various tasks including researching, sourcing and buying materials. This will involve working within a range of different sites from traditional galleries to disused warehouses and buildings.
• Provide administration and production support for exhibition installation, public programme and learning events and projects. This will include researching, scheduling, generating invitation lists, artist and venue liaison, ‘on the day’ facilitation (such as registration, ushering, stage management)
• Various administrative tasks including shadowing on risk assessments, condition reporting, health and safety considerations and event management.
• Budget administration such as logging expenditure, reconciling receipts, creating purchase orders and processing invoices.
• Book artist travel and accommodation and administer per diems, as well as creating schedules for their trips and hosting them when they are here in Liverpool.
• Supporting on artwork maintenance duties, which may include attending exhibition venues regularly to check on and attend to art works, and responding to last-minute requests or issues flagged from our Front of House team.
• Regular updating and saving contacts to our CRM. Build and maintain data on local and national audiences and stakeholders, including community groups and organisations, to ensure we are maximising our reach and engagement, and to develop better communication and relationships with these groups moving forward.
• Support the evaluation of LB2025 by record keeping, evaluating and participant information gathering / data collection, including completion of evaluation and feedback forms with stakeholders and attendees.
• On occasion, support with Festival Guide duties such as invigilation and running tours.
• Understand, uphold and prioritise Liverpool Biennial values, policies and reporting responsibilities including Safeguarding, Environmental Sustainability and Diversity, Equity and Inclusion, attending training where appropriate
• Other administration and production support where needed across the Programme and Learning team.

PERSON SPECIFICATION
Essential Criteria

• Demonstrable experience of team working.

• Demonstrable experience of working on, managing or delivering events or exhibitions (This could be your own projects, or projects within a workplace or education setting).

• Excellent organisation and planning skills.

• Excellent verbal and written communication skills.

• Good time management skills, with the ability to prioritise multiple tasks during busy periods.

• Good admin/IT skills, including all Microsoft Office programs.

• Commitment to Equity, Diversity and Inclusion .
• Commitment to Environmental sustainability and responsibility.

Desirable Criteria

• Experience of working in the arts/heritage/visitor attraction/tourism sectors. This can include voluntary work or education placements.

• Experience of working with people from a wide variety of backgrounds.

• Demonstrable ability to engage a range of audiences with contemporary art & culture, including young people and community groups.

• A Knowledge of the Liverpool arts community.

• An understanding of, or training in Health and Safety, First Aid, Safeguarding and Accessibility.
• Knowledge of and passion for contemporary art